Geary Rural High School Classmates: Finances

This page contains financial information about the GRHS Classmates Reunion:

Principles of Accounting

All monies go through the bank account -- thus, the bank account is used as verification of all monies received and monies expended.

The Treasurer will keep a record of all monies received showing source of funds and other necessary particulars such as date, name, name of fund-raising activity, amount, etc.

Donors will be issued receipts on paper or electronically but donations are not tax deductible.

All expenditures will be recorded showing amount and particulars.

All expenditures must be verified by an invoice, receipt, or other document indicating particulars.

Purchases made on our behalf will be reimbursed by the treasurer when the signed receipt is submitted.

Cheques must be signed by either Dale Cogswell or Margaret Armstrong.

The account ledger will be justified to the bank statement.

Periodic reports of account activity indicating monies received and expended, bills outstanding, etc., will be made to the GRHS Classmates Facebook membership.

Financial Summary to September 13, 2012

Receipts:

Registrations $7160.00

    Donations                   900.00
    Extra T-shirt sales      136.00
    Cash sponsorship       387.30
    50/50 draw                 103.50

Raffle 90.00

Total $8776.80

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Expenditures:

Bank fees $ 42.59
US cheque conversion 3.87

Tassels 317.48

Tickets 62.68
Crests 697.78

Stamps 20.68

     Lapel Pins                                324.88
     Travel - Bonnie (3 trips)          100.00
     Travel - Geo (8 trips)                 75.00
     Materials                                  136.67
     Lions Center rental                  600.00
     Utensils, napkins, etc             200.00
     Arch, balloons, decorations     197.75
     T-shirts                                   1836.25
     Food                                       1237.09
     Cakes                                       220.00
     Flowers                                    282.50
     Musicians                                500.00
     Ice                                              35.25
     Donation to Lions Club           565.00
     Donation to Geary School     1315.00

     Total                                      8727.88

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Bank balance per Sept 11 statement:        2086.33 (see bank statement below)
Funds deposited after Sept 11                           nil

sub-total                                                   $2086.33
less payments not shown on statement      2080.00*
Total in hand                                           $      6.33

* payment for utensils ($200), donation to Lions Club ($565), donation to school ($1315).
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Projected Budget: $7000

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All excess funds will be donated to Geary Elementary Community School programs, and the Geary Lions Club on a 70/30 ratio. All funds received after Sept 13 will go directly to the school as cash gifts (these will be small amounts: for a t-shirt, for example).

Reunion Committee Bank Statements

(most recent on top)

To September 11, 2012